You might not realize how many processes you have memorized for your everyday routine and there are probably a lot. Those processes typically include a lot of intricate steps, which can make explaining or recreating that process challenging at times. Luckily, workflow charts are here to make it easier.
What are they?
A flowchart is fundamentally a diagram that outlines processes with differently shaped boxes (steps in the process are usually square while decisions are usually indicated with a diamond) and arrows that link those boxes. They are great tools when it comes to managing or outlining processes. For an example of a flowchart, click here.
Pros
- Very straightforward way of conveying a process as the symbols are generally universally understood
- Once it has been made, the process will often take less time than before
- Helps users understand how each step impacts an entire process
Cons
- Can be difficult to create, especially when the processes are more complicated
- If you don’t have the proper software, this can be a very long process
How to create one
Creating a workflow chart is not as complex as it looks. Thanks to computer software that guides you through the process, it can really be much less painful that you may think.
Workflow software enables you to choose the type of box you’d like to use (to indicate a step or a decision) and then you fill in the information and connect the boxes as you see fit. If a certain step has multiple courses of action, you should indicate those with multiple arrows leading to those options. To see what different flowchart icons mean, take a look at this eHow article.
Workflow charts are a great way to help break down a process and better understand all of the steps that go into it.
If you would like more information on how to create a workflow chart, check out this eHow article.
I was just reading this weekend where work flow / process maps were one of the things that separated the opportunity seeker from the strategic entrepreneur.
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