Google Docs is a cool tool that many of us are familiar with. Its professional uses are constantly expanding, and the most recent updates only increase its business benefits.
The commenting feature in Google Docs saw some big changes this week. Some of the most substantial updates include:
- Timestamps and profile pictures on comments
- The ability to edit and resolve comments
- Implementation of email notifications via @mentions
The email notifications feature is by far the most useful of these upgrades as they let you bring new people into the discussion as needed.
Since the notification will include the text of the comment, the team member does not need to have immediate access to Google Docs. He or she can simply reply to the email notification, and it will show up in the conversation.
In addition to the email notifications, the ability to edit and resolve comments will likely be very useful. Before, Google only allowed you to delete comments once an issue had been resolved. Now, you can “resolve” the comment and it will still be available for review. Now, you can check back and make sure that everything has been completed properly.
If distributed teams are working on a project, it can sometimes be difficult to make sure everyone is on the same page. Collaboration tools like Google Docs make it much simpler. The email alerts will let your team members know as soon as you need their help on a project and keep everyone in sync.
Having several people working on a document at the same time from different locations can get quite confusing. It’s easy to lose track of edits and it can be difficult to make sure you’re incorporating everyone’s input. These collaboration tools make the process much more streamlined.
If you’d like to learn more about the recent changes to Google Docs, take a look at this article.
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